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Communicating with your online teacher - Email Etiquette

Modified on: Fri, 20 Sep 2024 4:12 PM

Step 01: Your Email Address should reflect your name. 


  john.smith@gmail.com - This email address reflects a name


   ilovebasketball887@gmail.com - This email address does NOT reflect a name


Note: If your email does not reflect your name consider creating a new email account or using your parent's email


Step 02: You should complete the subject line of your email with the following information:

  • Course
  • Unit # or name
  • Lesson # or name
  • summary of the context of email


an example of a good subject line for an email about a question from a student in a Health 8 class: "Health 8 Unit 4 Question" 



Step 03:  Emailing for someone else 

If you are submitting an email on behalf of someone else (ex. your child) please include the student's full name in the subject line.



Step 04: Attachments 

When including attachments to your email, name the attached file with the proper assignment or assessment name.


an example of a good file name for a Health 8 Unit 4 Lesson 2 assignment submission: Health8Unit4Lesson2-JohnSmith


Note: Unless instructed otherwise, please save all attachments as PDFs


Step 05: Salutations 

Begin your email with a proper salutation or greeting to your teacher:


"Good Morning Mrs. Marsh" or "Hello Mrs. Marsh"


Step 06: Body of the Email

  • If you have a question please be specific with identifying your question. You must also include the unit, lesson, and assignment you are working on.
    • Ex. "I have a question about Unit 4 in Health 8 Lesson 2. This is the assignment where I am asked to create a healthy eating plan. Would you like me to create that for 6 days or 1?"
  • Specify what you are handing in, Do NOT send blank emails with your attachments 


Step 07: Ending your Email

Please finish your email by thanking your teacher and including your full name.

Example:  


Thank you,

-John Smith


Step 08: Email tone

If you are upset or are concerned please consider the tone of your email. Take time to reflect before you send an email that you have misinterpreted. A phone call where we can problem-solve together may be a better solution 


If you are upset with a mark you got back instead of sending an email like this:


"I don't like what you gave me for number 2. I think you're wrong!"


instead, consider..


"I got my mark back from lesson 2 of unit 4 and I politely disagree with what you have marked me. I would like to discuss it, is there a good time that I could call you?"


Note: Consider Adding "inquiry" to your subject line. Inquiry suggests you have a question you want someone to look into.


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